Clubs, institutions and On-trade

The combination of fine wine specific inventory management, information and rich content, and core ERP functions for purchasing stock, automatic reordering for hospitality operations with sophisticated core fine wine inventory functionality to allow private membership clubs, institutions and fine wine-centric licensed on-trade businesses to create and manage a sophisticated wine offering.

End-to-end solution

Purchase ordering
Calculation of fully loaded costs
Automatic reordering process when stocks reach a defined threshold
Product definitions, market valuations for over 370,000 fine wine vintages
Standardised fine wine descriptions for improved accuracy
Receiving wine and inventorying workflow
Optional barcode and scanner-integration for flawless put-away, movements and consolidations.
Cellar management, stock taking and auditing
Margin calculation
Optional sales order processing for member sales, events, banqueting
POS integration and reconciliation
Wine menu app ( tablet, mobile, website) and print-ready format
Procurement channel accessing a huge list of good provenance fine wine

“When we set about building a data rich wine list and cellar management solution, the key was selecting a provider with the knowledge, experience and expertise to ensure that we could deliver a turn-key, premium deliverable. That solution: Wine Owners.”

Grant Ashton

Founder

Create a fine wine program with a fit-for-purpose platform that allows a hospitality business to be innovative and to increase high-margin revenues whilst delivering on the expectations of the most demanding customers.

Exercise proper controls and auditability throughout, with stocktaking and reconciliation processes that protect your valuable wine stocks. Up to date market pricing enables you to revalue stocks as often as you want so that you don’t lose margin by being out of date as market prices appreciate.

Present an engaging wine list, whether in electronic format or print-ready, to educate customers, support sommeliers and present your wine program with a compelling presentation of must-have information, to increase average spend on wine per cover.

What it includes

Cellar Management

Wine Owners serves the needs of the On-trade by offering a complete solution including cellar inventorying on-premise, across groups and in multiple warehouses, and a fine wine database with lookup for rapid data entry of stock.

Order wine efficiently

A purchasing function integrated with pre-arrival data entry and landing wine functionality. Reconcile arrivals with stock orders and and generate exceptions reporting.

Landing wine

A workflow for landing wine underpinned with 24,000 wine references (net of vintages), with the ability to generate barcodes, take photographs and record condition. Optional pre-advice logging of wine due to be landed for improved delivery management and reconciliation.

360° view of wine stockholdings

Complete picture of wine purchased and stored in outlets, locations, warehouses, and lying overseas. Comprehensive administrative reporting suite. Quickly identify the location of wine within cellars. No need to rekey into EPOS. Sales and wastage data fed back in real-time.

Warehouse map

Manage larger storage facilities can be managed via a warehouse map. This is integrated with a put-away workflow after the wine is landed, enables the consolidation and movement of wines within the storage, and shows loading within each section to quickly show where there is free space.

Fine wine list marketing

Wine menu marketing app works across all platforms including mobile, tablet, desktop and as a website plugin. Produce stunning hard copy wine menus at will, guaranteeing your menu is up-to-date each time you print.

Somms and front of house staff have staff access to know the exact stock position and available pours throughout the system.

Valuing wine

Market pricing & analysis spanning 350,000 wines and must-have information: Current market, price graphs, drinking windows, reviews, scores, profiles, thumbnails, digital asset management. Weekly stock valuations for stockholders, insurance premium calculation and due diligence activities.

Consignment of member or client wines

The consignment function makes it easy to build depth within your wine list without the cost of carry – of wines owned by members or clients – stored with you, that you have offered to buy when another member or customer chooses the wine from the list.

Trading with members or customers

Provide members with access to a fine wine exchange, used by thousands of wine collectors and enthusiasts to reshape their collections, and buy and sell between each other.

Case sturdies

67 Pall Mall

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Wine Owners for Businesses